SACC Parent Handbook


The YMCA has been offering child care services since its founding in 1944. The School Age Child Care (SACC) Program operated by the Wyckoff Family YMCA was established during the 1980’s. The program is available at 20+ area locations and includes before and after school care and Kindergarten Enrichment Programs - KEP and a Kinder Krew. All locations are licensed by the State of New Jersey.


Each site is led by adult and youth staff who have been selected for their skills and leadership with children. A minimum of two staff personnel at each location are certified in CPR and First Aid.

Kindergarten Enrichment Program (KEP)

The KEP program available at the Wyckoff YMCA services local school districts on a half-day kindergarten schedule. Certified teachers lead this program with a curriculum that supports NJ Standards with a strong emphasis on reading. Additional classes such as foreign language, music and swimming instruction provide an enriched variety of learning and fun. Transportation from area schools to the Wyckoff YMCA is included.

Kinder Krew 3-2 Program

The Kinder Krew 3-2 Program available at the Wyckoff YMCA services local school districts on a 3 full day 2 half-day schedule. The Kinder Krew program complements the 3-2 schedule by engaging children in art, science and physical activities that stimulate creativity and develop the whole child in mind, body and spirit. The program is held between 1:00-3:40 pm at the Wyckoff YMCA with transportation from area schools to the Wyckoff YMCA.

Before and After School Care

Before School programming begins at 7:30 am until the first bell. After School Programs begin at dismissal time until 4:30 pm or 6:00 pm. On scheduled early dismissal days, the after school program begins at the early dismissal time and ends at the normally scheduled time. A typical after care day includes, snack, 30 minutes of quiet time for homework, outdoor play, arts and crafts, free and organized play.

In-School Locations*

The Wyckoff YMCA conducts In-School before and after school programs at the following locations:

Franklin Lakes

Colonial Road School
Mountain Road School
Woodside Avenue School


Dogwood Hill School
Heights School
Manito School

Harrington Park School
HoHoKus Public School

Saddle River

Wandell School

Mahwah Public Schools

Betsy Ross School
George Washington School
Joyce Kilmer School
Lenape Meadows School

Northvale Public School


Crescent School
Traphagen School


Coolidge School
Lincoln School
Sicomac School
Washington School

Onsite Locations*

The Wyckoff YMCA transports children to the Wyckoff YMCA for School Age Child Care for KEP, Kinder Crew and after care from the following locations:

Franklin Lakes

* Locations and programs are subject to change due to licensing requirements set forth by the State of NJ. Please contact the Wyckoff YMCA with any questions to confirm site and program availability. 

Enrollment and Registration Information

Enrollment is limited and space is available on a first come, first served basis. The Registration Packet must be completed in its entirety and returned to the Wyckoff YMCA Business Office by the registration deadline date noted in the packet. Registration Packets submitted incomplete will be returned, thus delaying the registration process. Upon your child’s enrollment in the SACC program, you will receive a confirmation email. Please review enrollment details carefully and submit a schedule change form if necessary. Please note that it is your responsibility to inform your child’s school in writing of his or her participation in the Wyckoff YMCA SACC program. Please include the SACC program your child is enrolled in, start date and days of the week attending.

Enrollment and Registration Fees

A non-refundable registration fee of $40.00 per family is required at time of registration along with a $100.00 security deposit. The $100 security deposit will be applied to each child’s June 2018 tuition balance. If your child is withdrawn from the program prior to June 2018, the security deposit becomes non-refundable and non-transferable. Additionally, your child must be a full or basic member of the Wyckoff YMCA in order to participant in the SACC program. A basic annual membership is $70. Contact the Wyckoff YMCA membership for Full Family Membership details and rates.

Financial Assistance

Financial assistance is available through the efforts of the Wyckoff Family YMCA and its supporters. Parents must complete a scholarship assistance form and provide appropriate documentation. The form is reviewed by the Scholarship Committee which meets on a monthly basis. The family is notified as to the scholarship determination. Full tuition is expected until scholarship determination has been made.


Monthly tuition is based on 180 days of school divided by ten to allow for equal monthly tuition payments regardless of school closings and holidays. Tuition is due the 1st week of each month from September 2017 to June 2018 payable by check, cash, money order, credit/debit card draft or online at The tuition payment agreement form found in the registration packet must be signed and completed.

Schedule Changes and Withdrawals

Please complete a Schedule Change Request Form in the event your child’s currently enrolled schedule -days or pick up time - needs to be changed. In the event you need to withdraw your child from the program, please complete the SACC Withdrawal Form. All forms must be submitted to the Wyckoff YMCA Business Office by the 15th of month prior to the month the change/withdrawal will take place. All schedule changes and withdrawals will take effect on the 1st of the month. It is your responsibility to notify your child’s school in writing of any schedule changes.

Additional and Extended Days

Substituting days due to absences or schedule conflicts is not permitted. If an infrequent additional or extended day is needed, contact the Wyckoff YMCA Business Office for an additional or extended day approval. Once an additional/extended day is approved, the site will be notified and an additional day fee will be processed. Additional and extended day rates are available upon request.


Children are transported on school buses, seat belt laws are adhered to, and all drivers are CDL licensed. The transportation authorization form must be signed by parents in order for the YMCA to transport your child. To help ensure timely transportation of your children, it is imperative that parents contact the Wyckoff YMCA main office by 10:00 am on any day that the child will be absent and will not require transportation.

Absentee Policy

As safety and security are top priority, it is very important that parents contact the YMCA by 10:00 am if their child(ren) will be absent or plans to arrive late to their contracted program. Please call in the absence to the YMCA main office at 201-891-2081 or onsite cell phone number provided at time of registration. Please note that your child’s school will not inform the YMCA staff of student absences or early dismissals due to illness. As buses will not leave a school until each and every child is accounted for, your adherence to this policy is required in order to avoid transportation delays.

School Emergency Closing

If schools close early due to emergency/inclement weather while school is in session there will be NO After School programs. The parent is responsible for picking up their child(ren) directly from the school at the early closure time designated by the school. The YMCA will not transport or offer care once schools are officially announced closed. When school is open for the entire day but afternoon activities are cancelled, the After School Care program will also be cancelled. In the event of a delayed opening there will be NO Before School Care. In case of emergency/inclement weather, the YMCA will post closure information at and text closing updates to all SACC families.

Release of Child

Children must be signed into Before School programs and out of the After School programs each day. For your child’s safety you or your emergency contact should be prepared to show identification to our staff. Parents must provide information on the Registration Form of the adults who are authorized to pick up your child in your absence. Children are never permitted to leave the program with unauthorized adults.

  • Please verify that these individuals will be available to come for your child when you cannot.
  • Parents must provide updated telephone numbers and alternate pick-up information whenever a change occurs.
  • All children MUST be signed out by an adult (18 years of age and older).

Important Note: If the parents or person(s) authorized by the parent appears to be physically and/or emotionally impaired to the extent that, in the judgment of the Director and/or staff member, the child would be placed at risk of harm, the staff shall ensure that the child may not be released to such an impaired individual.

If a non-custodial parent has been denied visitation or has limited access to a child as defined by a court order, a copy of the court order must be submitted to the Wyckoff YMCA business office prior to your child’s scheduled start date in the program. The YMCA staff will, upon submission of the court document, comply with the terms of the court order.

Late Pickup Procedure/Fees

Parents should call the YMCA staff if they will be delayed in picking up their child(ren) at their contracted pick up time. If a child is not picked up by their contracted pick up time, either 4:30 pm or 6:00 pm, a late fee of $25 for each 15 minute interval beyond the contracted pick up time will be incurred. More than three (3) late pickups could result in a fee increase or suspension of services.

Lunch/Snack Policy

Due to an increased number of children with nut allergies, all Wyckoff YMCA SACC programs are “nutfree”. Please do not send your child with any form of nuts including peanut butter for lunch or snack. Kindergartners participating in the KEP or Kinder Krew program who do not have lunch at their school can either purchase lunch or a pack a lunch with an ice pack. Packed lunches cannot be heated. 

Homework Policy

During After Care, staff monitored homework time is designated in a quiet group setting. Homework time, in consideration of those that do not have homework, is limited to ½ hour each day. Conversely, those without homework will engage in quiet activities that allow for an academic environment. Staff is available to provide guidance and answer questions about the children’s homework assignments to the best of their ability. We are not able to provide one-on-one “tutoring” given the child to staff ratio during the designated homework time. Every effort is made to complete this ½ hour of homework time prior to 4:30pm.

Personal Items

Children should not bring toys or electronic devices to their contracted SACC program. The use of iPods, iPads and cell phones are not permitted. The YMCA is not responsible for lost or damaged personal items.

Babysitting Policy

In accordance with the Wyckoff YMCA Child Abuse Prevention Policies and Staff Code of Conduct, staff members are not permitted to sign out any child from the program or transport any child in their own car unless the staff and child or child’s family or guardian are related. Staff members may not be alone with the children they meet in YMCA programs outside of the YMCA. This includes babysitting, sleepovers, and inviting children to their home. 

After School Activities

If your child is to attend any after school activities in the school building such as Boy/Girl Scouts, Sports or Enrichment Programs, etc., please inform the staff in writing at least one day in advance of the activity. You must indicate the location of the activity within the building and the approximate time your child will be returning to the After School program. If this is an ongoing activity, you may send an email stating all the dates on which that activity takes place.

Parents must make proper arrangements to have the child escorted to/from any extracurricular activities. Children in such programs need to be transported to the After School program, and signed in by the extracurricular activity staff. It is not the responsibility of our staff to escort your child to or from any activity.

Holiday Care

During most school closings, the Wyckoff YMCA offers theme-based Camp Days from 7:30 am - 6 pm at the Wyckoff Family YMCA location for a fee of $45.00 per day for currently enrolled SACC Participants. A theme-based camp day typically features group and free play activities, swimming, crafts, cooking and off-site trips.

Camp Day registration forms are distributed at each area SACC location and also posted online at Pre-registration is required for each camp day - Drop-ins are not be permitted. The deadline for registration is 7 days prior to the start of camp week. Parents must provide their own transportation to and from the Wyckoff YMCA. Children may bring a lunch or purchase if available. 

Suspension and Expulsion Policy

It is the policy of the Wyckoff Y to utilize positive discipline with the children. Clear and consistent guidelines are presented to the children so that they are aware of their responsibilities and can be held accountable for their behavior. It is the goal of the Wyckoff Family YMCA to meet the individual needs of all our families and keep the children happily enrolled in the program. However, a suspension and/or expulsion may occur due to varied causes. Examples of unacceptable behavior include physical or verbal aggression, use of foul language, disrespect to staff or other children or leaving the program area without permission. The Wyckoff Y maintains a zero tolerance policy for aggressive behavior. Should there be an infraction of the rules, the following steps may be taken:

  1. Verbal Warning – We ask the child to cease the behavior and explain why this behavior is inappropriate. Child is redirected to another activity to permit a cooling-off period.
  2. Written Incident Report - Inappropriate behavior will be documented in the Incident Log and the parents will be notified with a written incident report which is signed by the parent for the file.
  3. Early Dismissal – If a child’s actions are jeopardizing the safety of themselves or another child, parents are called and asked to immediately pick up the child.
  4. Conference – If a child’s behavior results in early dismissal or suspension from the program, the parent and child must meet with the Program Director in order to determine if a return to the program, additional suspension time, or termination are warranted. If a return to the program is agreed upon, a termination of the child from the program may be required if the child’s behaviors are not resolved.
  5. Expulsion - Should it be determined that expulsion is warranted, the parents will be given one week to find alternate care, if possible. However, any actions by the child or parent which are deemed to present a potentially dangerous situation will result in immediate expulsion. Expulsion may occur if a parent threatens physical or intimidating actions toward the staff or verbally abuses the staff. The Wyckoff Y will not tolerate any parent reprimanding, punishing or verbally threatening any child in our program. The safety of all the children in our care is our first priority.
  6. A child will not be expelled if a parent makes a complaint to the Office of Licensing regarding the SACC program, reports abuse or neglect to the DCP&P, or questions the center’s policies or procedures.

Children with Special Needs

Our programs comply with the New Jersey Law against Discrimination and the Americans with Disabilities Act in accepting children with special needs. The Wyckoff YMCA provides child care in a large group setting which can be overwhelming to children who are used to small classes with low student/teacher ratios. Our staff will make reasonable accommodations to meet the needs of individual children. Your cooperation and communication with staff is essential to your child’s success in our programs.

Medication/Health Policy

If your child requires the administration of a prescription medication during any SACC program (After/Before School, Kinder Krew, KEP), state laws require that the Consent for Administration of Medication Permission Form is completed and signed by a physician before any SACC staff can administer any medication. Any prescription medication for a child must be:

  1. Prescribed in the name of and specifically for the child.
  2. Stored in its prescription container, which has been labeled with the child’s name, the name of the medication, the date it was prescribed or updated, and directions for its administration.

Please be aware that the medications that require physician approval will only be accepted in the original labeled container, in a clear plastic bag which has been labeled with the child’s name; the name and date of the medications along with this form. Physicians MUST also submit their food or asthma action plan form in addition to this form.
***Medications must be submitted to the Y by the parent prior to the child’s first day of attendance in the manner prescribed above.

Upon written permission by the parent, the SACC staff will administer the following types of nonprescription over the counter medicines only: antihistamines/decongestants, acetaminophens (Tylenol), cough suppressants and topical ointments. Non-prescription over the counter medications other than those listed above require the Consent for Administration of Medication Permission Form be completed and signed by a physician before the SACC staff can administer the medication. These medications must be submitted to the SACC staff following the above listed guidelines for prescription medications.

Communicable Diseases/Illness Policy

As per state guidelines, all SACC programs cannot permit any child with an excludable communicable disease to attend or return to the program until the site staff receives a note from the child’s physician stating that the child presents no risk to his/herself or others. An updated list of excludable communicable diseases is accessible at Outbreaks of these excludable diseases will be communicated to the parents verbally or through written notification. Children exhibiting the symptoms listed below may not attend the programs. If these symptoms become apparent while the program is in session the child will be isolated from the group and the parent will be called to pick up the child. Once the child is symptom free for 24 hours he/she may return.

  • Severe pain or discomfort
  • Temperature 101.5 or higher
  • Sore Throat or severe coughing
  • Jaundiced skin, yellow eyes
  • Red eyes with discharge
  • Enlarged lymph nodes
  • Difficult or rapid breathing
  • Infected/untreated skin patches or rash lasting more than one day
  • Episodes of acute vomiting
  • Skin lesions that are weeping or bleeding
  • Skin rashes in conjunction with fever
  • Acute diarrhea
  • Swollen joints
  • Blood in urine
  • Lethargy that is more than tiredness
  • Mouth sores with drooling